Voting on Amendments to the Bylaws at the Wednesday August 7th Meeting

I have emailed everyone (assuming the email address we have on the membership directory is up to date) the below email explaining the process to approve amendments to the Bylaws.  The Board has approved the three amendments below and we will discuss these motions and conduct a vote at the Wednesday August 7th meeting.  We encourage all members that can attend come to the meeting so their vote will be counted.  Thanks and I look forward to seeing everyone on Wednesday.
EMAIL SENT:
Earlier I had posted to the website and used the website email list to inform everyone of board approved amendments to the bylaws.  I was notified that the website email list only includes the members with gmail accounts and that all members did not receive proper notification.  This is a formal notification to all members on the membership directory to rectify earlier omissions.
The motions listed below will be voted on at our meeting this Wednesday August 7th.  In order to take a vote we must have a quorum of 40% of the current year paid and lifetime members.  Based on our most recent membership directory, that requires 39 members eligible to vote have to attend the meeting on Wednesday and cast a ballot.  A ballot will be circulated at the meeting.  The amendments will pass if a simple majority of eligible members vote yes on the ballot.  If a majority of members vote no then the amendments will not be approved.
The First Motion passed was an amendment to Article III Paragraph 1
Current Bylaws Article III Paragraph 1
Officers and Directors will be elected by the membership each November.  During the first scheduled meeting in September, a Nominating committee consisting of five people shall be nominated and approved by the membership in attendance.  No more than two people from the sitting Board may serve on the committee.  The President and Vice President may not serve on the committee.
Proposed change is to add the following sentence after sentence two:
“Nominee’s to to the Nominating committee should have a general knowledge of the membership and club operations.”
Proposed amended Paragraph 1
Officers and Directors will be elected by the membership each November.  During the first scheduled meeting in September, a Nominating committee consisting of five people shall be nominated and approved by the membership in attendance.  Nominee’s to to the Nominating committee should have a general knowledge of the membership and club operations . No more than two people from the sitting Board may serve on the committee.  The President and Vice President may not serve on the committee.
The boards intention is to clarify that there is some generic qualifications to be on the nominating committee.  This was added as a guideline versus a specific requirement such as numbers of years a member, etc.
The Second Motion Passed was an amendment to Article III Paragraph 2 
 
Current Bylaws Article III Paragraph 2
This committee will meet to select prospective officers and directors, specifically, President, Vice President, Treasurer, Secretary, and Three Directors.  It is a Jacksonville Camera Club tradition to nominate the outgoing president (if applicable) as one of the directors.
Proposed change is to add the following sentences after sentence 1:
A member of the nominating committee cannot be nominated as an officer or director and remain on the nominating committee.  The current officers and directors must appoint a replacement to the nominating committee by a majority vote of the attending board members.  This vote can be in person, by email or by conference call.
Proposed amended Paragraph 2
This committee will meet to select prospective officers and directors, specifically, President, Vice President, Treasurer, Secretary, and three Directors.
A member of the nominating committee cannot be nominated as an officer or director and remain on the nominating committee.  The current officers and directors must appoint a replacement to the nominating committee by a majority vote of the attending board members.  This vote can be in person, by email or by conference call.
It is a Jacksonville Camera Club tradition to nominate the outgoing president (if applicable) as one of the directors.
The boards intention is to ensure that we avoid the appearance that a nominee could use undue influence on the nominating committee to ensure nomination to an Officer or Director nomination.
The Third Motion Passed was an amendment to Article III Paragraph 4
 
Current Bylaws Article III Paragraph 4
 
The newly elected officers and directors elect will be installed during the first scheduled meeting the following January.  No member may hold the same office for more than two consecutive terms, with the exception of the Treasurer who may serve for more than two terms.
 Proposed amended Paragraph  4
 
The newly elected officers and directors elect will be installed during the first scheduled meeting the following January.  The officers and directors, other than the President, may serve up to four consecutive one year terms.  The Treasurer and the Secretary positions will be elected annually but will not be subjected to term limits.
The boards intention with this amendment was to allow personnel in key positions an opportunity to continue serving the club in their current position for more than two years.  All positions will still be required to be nominated and elected annually.
 
Sincerely, Brian Leonard

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