Jacksonville Camera Club Board Meeting Minutes – January 13, 2021 – 7:00 p.m. – SOTW – Portable Classroom #1

JCC Executive Board   Invited Guests
Present Name Position   Present Name Position
P Young McQueen President P Jan Vallely Membership Chair
P Jeff Garbow Vice President P Dave Wholey Outings Chair
P Brian Leonard Treasurer P Tanya Metaska Chair Educ Comm
P Gail Means Secretary P Tim Davis Print Chair
P Kathy Jaworski Director R P Karen Sirnick Digital Chair
P Craig Shier Director S      
P Anita Fanic Director T      

Order – Young McQueen called the meeting order at 7:00 p.m..

Opening went over some of the items on the agenda and that the order of presentation would be a little different from the norm.

OLD BUSINESS (w/o Motions)

Review (for Guests) – Young went over for the invited on some of the protocol’s that have been established for the Board meetings.

Meeting Protocol

Financial Protocol

Policy on Paying Judges and/or Program Presenters Review


Program Committee Chair – Jeff Garbow

Jan Vallely, Rebecca Janssen, Craig Shier, Lloyd Granat, Kathy Jaworski, Young McQueen will be the committee members for 2021.

Education Committee Chair – Tanya Metaska –  Proposing a membership     participation in educational program to help members to further their retouching and image modification skills.

Club and Admin Team Liability Protection

Insurance in effect – The annual insurance is in effect

Inc – Review – To let this lapse and not renew

Webmaster Training: Site and GMail/GDrive – By using a gmail account for club business so that when your position is being filled by an incoming member the gmail account can be transferred to that person in the position.

Workflow: New Member/Visitor – Kathy will start an email thread to Jan, Brian and Gail on handling and division of responsibilities that each person will be doing in contacting visitors/new members.

Outings – Dave Wholey suggested having a form for waivers for each member/visitor that go on outings to be signed and kept on file.

Contest Results – Print/Digital ribbons to be given to Jan and then the members can get their ribbons/prints from the cabinet in the back of the auditorium.  Also, the cabinet needs to be redone.

Review of adherence to PSA regulations and to the Themes of each of the contests.

Change Subject – need to change subject line by starting a new thread – If you are sending out change the subject line as to what the new thread is about in the email.

Secretary Report (Minutes for November 17, 2020) – Gail Means

Motion: To accept the minutes for the November 17, 2020 Board Meeting

Seconded – Craig Sheir


Treasurer’s Report – Brian Leonard –  Started Fiscal Year 2020

March 1, 2020 thru December 31, 2020

Expenses – $926.00

Net Earnings – $838.00

Year End Cash on Hand – $12,115.07

OLD BUSINESS (w/Motions)

Motion: Young McQueen

JCC Awards Banquet 2020 Cancellation – Move to take from the table

Seconded – Brian Leonard


Motion: Young McQueen

JCC Awards Banquet 2020 Cancellation

Seconded – Craig Sheir


Motion: Young McQueen

Awards Presentation

In light of the Awards Banquet for 2020 Awards being cancelled, the awards will be presented to the members at a meeting of the Club at a time and format as decided by and coordinated by the Vice President/Programs Committee Chair.

Seconded – Kathy Jaworski


NEW BUSINESS (w/Motions)

Motion: Young McQueen

That the number of entries in the Print Contest be increased from three to four per contest. The number of entries will then be twelve per year per entrant. The number per category per contest will be unchanged at two.

(This will result in the Print Contest and the Digital Contest having an equal number of entries per contest and per year.)

Seconded – Anita Fanic



Open Discussion

Tanya and Craig suggestion is what if we did a program and a member provides a raw photo file or maybe a couple that have different issues.  Have 3 or 4 of our better photographers process the images and make them as good as they can.  Then give them a couple weeks to do what they can.  At the program meeting each photographer takes 5-10 minutes to describe what they did using screen shots of their workflow.  Invite discussion of which works best

Program Committee Chair is asking to get more suggestions for speakers for the meetings at the Club.


Meeting adjourned at 9:15 p.m..

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